Mr. Darshak Mehta

Administrative Assistant cum Coordinator, Examination & Evaluation Branch (EEB)

Phone No. – 9909917634, Ext: 217

Email – darshak.mehta@rru.ac.in, aacc1.eeb@rru.ac.in

Sr. No.	Examination/Degree	Name of Board/ University	Percentage of Marks/Final Grade
1	SSC (10th Standard)	GUJARAT BOARD	77.38
2	HSC (12th Standard)	GUJARAT BOARD	79.14
3	Bachelor’s Degree (B.COM.)	GUJARAT UNIVERSITY	64.80
4	Master’s Degree (M.COM)	GUJARAT UNIVERSITY	61.16
5	Any other qualification (C.S EXECUTIVE)	ICSI (Delhi)	PASS

Duty Charter

Maintaining a list of examiners from all Schools:

Create a spreadsheet or database to keep track of examiners’ contact information, expertise, and availability.

Preparing a Time Table of Odd and Even Semester including Repeat exam:

Coordinate with academic departments to gather course schedules and exam dates.
Use scheduling software or tools to create a comprehensive timetable, ensuring there are no conflicts.

Issuing a Paper setter order:

Compile a list of faculty members responsible for setting exam papers.
Send out official orders detailing the requirements and deadlines for paper setting.

Drafting a mail to all the Examiners before examination:

Craft a detailed email providing examiners with paper setter orders and paper format guidelines.
Include any necessary attachments or links for reference.

Coordinating with faculties, Administrative Officers, and Coordinators:

Schedule meetings to discuss exam and convocation-related tasks.
Delegate responsibilities and ensure everyone is clear on their roles.

Preparing and sending Practical exam sheets to examiners:

Compile practical exam schedules, student details, and seat numbers.
Email individual examiners with relevant information and attachments.

Bifurcating Repeat exam data and conducting exams:

Separate repeat exam candidates from regular semester candidates.
Schedule repeat exams accordingly, ensuring fairness and adherence to regulations.

Maintaining a Paper receiving Report:

Keep a record of all exam papers received from paper setters.
Note any discrepancies or issues encountered during the process.

Preparing Hall-tickets for all students:

Generate hall tickets with student details and exam schedules.
Ensure accurate distribution of hall tickets to students.

Editing and drafting Question papers:

Collaborate with faculty members to review and refine question papers.
Verify the accuracy of soft copies against hard copies before final printing.

Preparing Convocation Pass out Data and coordinating with Publication Team:

Compile a list of graduating students and their degree details.
Liaise with the publication team to ensure timely preparation of degree certificates.

Assisting in Printing of students’ Marksheet:

Provide support as needed in the printing process, ensuring accuracy and confidentiality.

Preparing and Printing Marksheet of Academic affiliation:

Coordinate with relevant authorities to gather student data and marksheet templates.
Oversee the printing process to ensure all mark sheets are produced accurately and efficiently.

Conducting Special Exams:

Assess the need for special exams and coordinate their scheduling and administration as required.

Each of these tasks requires attention to detail, effective communication, and coordination among various stakeholders. By methodically addressing each task, you can ensure smooth conduct of examinations and related activities within the institution.

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Experience

Positions Held at Rashtriya Raksha University

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